User administration

First builiding block of Tastebuddy, the users are the tasters or assessors. They will be able to use the pre-defined protocols to analyze the product, either during tasting sessions or as punctual tastings.

About roles

There are two main types of users:

1. Regular user: has access to all available tasting sheets, can perform punctual tastings (and thus add their own products) and be assigned tasting sessions. They cannot create their own tasting protocols (i.e. criterion, tasting sheet or tasting session) or modify existing ones, and can only view the details of the products they have created themselves. A regular user can only view their own results (all others are anonymized).
2. Administrator: in addition to all the rights of a regular user, administrators can create criteria, tasting sheets, tasting sessions and products. They can modify any existing record, whether created by themselves or by another user. They can view all non-anonymous results of regular users and products. Finally, administrators can invite new users, edit their profile, and promote to administrator role.

There also exists one SuperUser, who supersed the administrators and whose role cannot be changed.

The following sections assume that the user has administrator access.

Adding users

New users can be added to your organisation by sending them a unique link to create an account.

Go to https://tastebuddy.io/users/ or click Users in the left sidebar or top right menu . In the ADD USERS section, enter the email address of the user you want to invite, then click Send (one address at a time). The system will send a link to the specified email address that the user can follow to create their account and connect to the application.

Invitations have an expiration date

The invitation sent to the email address contains a link that expires after 3 days. If the expiration date has passed, you can resend an invitation to the user by clicking the button next to their name at the bottom of the same page.

Attempting to send a new invitation to an already registered email address (i.e. an email address to which an invitation has been sent in the past), whether it is still pending or has already expired, will result in an error.

If the email hasn't been received or if the link has already expired, use the table at the bottom of the page that shows pending and expired invitations to send a new link.

Updating a user's profile

You can quickly edit a user's profile by clicking Edit in the Users table.

Personal information

You can easily update a user's first name, last name, date of birth, nationality, and gender using the quick form. Update all relevant data and click Update.

About personal information

It is strongly recommended that users fill out their personal information, as this can provide valuable insights about taste sensitivities and consumer profiling in the long run. Encourage the users to do so!

Role

Administrators can promote any regular user to the administrator role by checking the Make admin box. They will automatically get access to all pages and data of the organisation.

Note that administrators cannot change the role of other administrators to regular user. The organisation's SuperUser is the only user who can demote administrators to regular users.

Switching SuperUser

To assign the SuperUser role to a new user, please contact us.

Login information

Only users themselves can update their own password and email address, by accessing their profile at https://tastebuddy.io/users/update/. A new confirmation email will be sent to the new email address in order to confirm its validity before the change is effective.

User's deletion

Since a user may have provided useful sensory information, their access may be revoked instead of simply deleting their account. A deactivated user cannot log in to the platform anymore, and no licence fee incurs to deactivated accounts.

However, deactivated accounts can also be reactivated without any loss of data, to reopen access to the platform to the users if needed.

You can deactivate (or reactivate) a user by simply clicking on Deactivate (or Reactivate) in the user's table.

Actually deleting an account

Results associated with a deactivated account will still appear in dashboards. If you decide that the results are no longer useful, you can delete the account. All results associated with the account will also be deleted. BE CAREFULL: SUCH ACTION IS IRREVOCABLE